Commercial Administrator


Commercial Administrator – Ipsum Drainage (Scotland) LTD

The Company

Our vision is to be widely recognised as the UK’s customer service leader in specialist utility and infrastructure services.

Providing great customer service is at the heart of what we do, and our commitment is to deliver this safely and innovatively through our highly skilled teams – we call this the Ipsum Way.

Ipsum has grown via the acquisition of companies with strong expertise that have been operating in the UK Utility and Infrastructure sectors for more than 20 years. 

We operate across a National footprint working with customers such as Openreach, United Utilities and UK Power Networks, as well as some of the UK’s largest industrial and retail businesses.

We are committed to supporting and developing our people to achieve their full potential.  If you join us, as well as learning on the job, we offer structured learning in the form of apprenticeship programmes and sponsoring relevant professional qualifications.  If your qualification gives you membership of an accredited professional body then we will reimburse your annual membership fee. Investing in our people and enhancing our expertise and flexibility enables us to deliver the highest standard of service to our customers.

We really value our people and so we like to look after them.  In addition to an attractive salary, if you work for us, you’ll enjoy a range of employee benefits which you can explore more about by visiting our website www.ipsumutilities.com.

The Role

To work with a Senior Commercial Administrator to ensure that the commercial adjustment / closure and invoicing of work activities delivered for clients is processed in an efficient and timely manner.

Principal Accountabilities:

  • Verifying / Modifying Sub-contractor requests for additional cost recovery over and above the agreed rates for an activity. (Departure From Estimate process)
  • Submitting DFE’s to the client for approval
  • Resolving DFE rejections with the client and sub-contractors
  • Preparing and processing invoiced costs to the client
  • Preparing information to allow sub-contractor payments to be processed
  • Preparing information for use in the internal monthly financial accounting processes
  • Providing wider support to the planning and scheduling team during periods of absence
  • Any other ad-hoc administrative support required by the Planning and scheduling team.

The Person


  • Educated to Standard Grade/National Grade 4 level (English and Mathematics pass required)

    To be supplied by the company post-engagement:

  • Mandatory business eLearning courses
  • First Aid at Work
  • Use of bespoke work management IT systems

Knowledge & Experience


  • General business administration experience
  • Using standard MS Office software


  • Understanding of basic commercial administration processes and terminology
  • Working in a work planning / control centre environment
  • Using bespoke work planning / management software

Experience of administrating contracts for field-based manual / light engineering sub-contractors. 

Skills & Personal Qualities

  • Good communication skills – in person, on telephone and written
  • Strong organisational skills
  • Good numeric skills
  • Adaptability and willingness to support business processes outside core role.
  • Able to work in a fast paced and often high-pressure environment
  • Ability to manage workload effectively and prioritise accordingly
  • Willingness to learn new skills and adapt with the role

Ipsum is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity.