Project Administrator
Project Administrator – Ipsum Group LTD – Chorley
Our vision is to be widely recognised as the UK’s customer service leader in specialist utility and infrastructure services.
Providing great customer service is at the heart of what we do, and our commitment is to deliver this safely and innovatively through our highly skilled teams – we call this the Ipsum Way.
Ipsum has grown via the acquisition of companies with strong expertise that have been operating in the UK Utility and Infrastructure sectors for more than 20 years.
We operate across a National footprint working with customers such as Openreach, United Utilities and UK Power Networks, as well as some of the UK’s largest industrial and retail businesses.
We are committed to supporting and developing our people to achieve their full potential. If you join us, as well as learning on the job, we offer structured learning in the form of apprenticeship programmes and sponsoring relevant professional qualifications. If your qualification gives you membership of an accredited professional body then we will reimburse your annual membership fee. Investing in our people and enhancing our expertise and flexibility enables us to deliver the highest standard of service to our customers.
We really value our people and so we like to look after them. In addition to an attractive salary, if you work for us, you’ll enjoy a range of employee benefits which you can explore more about by visiting our website www.ipsumutilities.com.
The Role
Job Purpose
To provide administrative support to the Commercial team and other functions as needed.
Principal Accountabilities
- Responsibility for the general administration of the Commercial team and other functions as needed.
- Process of Supplier Purchase orders, receipt notes etc.
- Process of client orders and the raising of internal job numbers.
- Raising payment applications and invoices.
- Street works noticing and permit administration.
- Scheduling works for internal and external teams
- Job pack administration.
- Liaison with accounts and other areas of administration.
- General up-keep of documentation.
- Processing of the daily post and allocation to individuals. Answering of telephone calls and process of fax and E –mail enquires.
- General administration duties e.g. photocopying, printing, ordering of stationery etc.
- Maintaining database information.
- Taking of deliveries to the Chorley office.
The Person
Qualifications
Secondary education minimum GCSE’S or equivalent in maths and English.
Knowledge & Experience
- Previous administrative experience is preferable
- Scheduling experience preferred.
Skills & Personal Qualities
- The ability to remain calm under pressure.
- Excellent communication skills.
- A desire and personal pride to make improvements.
- Self-motivation and ability to work on own initiative.
- A strong customer focus.
- An ability to identify where their assistance will help colleagues.
- Proficient in the use of Microsoft Office including Excel, Word and PowerPoint
Ipsum is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity.